Table of Contents
User Guide
Content Manager Interface
Browse Tab
The Browse Tab is a component of the Content Manager that enables you to browse your content library. You can also use it to look for files that are starred, in collections, or moved to the trash.
Filters Tab
The Filters Tab is a component of the Content Manager that enables you to filter files that are displayed.
Integrated Search and Navigation
The Content Manager uses an integrated search and navigation system to browse, filter, and search files.
Lock Handling
easyDITA's lock handling allows you to open and close files without having to manually lock or unlock files each time.
Recent folder Folder
The Recent folder folder in the Content Manager displays your recently modified files. With a view into recently modified files, you can easily keep track of your recent activity and jump back to what you were working on last. The Recent folder folder displays your most recently modified files at the top.
Browse Tab

The Browse Tab is a component of the Content Manager that enables you to browse your content library. You can also use it to look for files that are starred, in collections, or moved to the trash.
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The Browse Tab enables you to navigate folders in the content repository.
The Browse Tab contains the following areas:
Area Description
Starred Starred files are personal bookmarks used to quickly access a file. For more information, see Starring Files.
Library Files are organized into folders and subfolders.
Collections Files are sorted into a collection for organization and classification. Collections are different from folders in that files can only be organized into one folder, but they can exist in multiple collections. For more information, see Metadata and Collections Overview.
Trash Removed files are displayed in the Trash . For more information, see Trash Overview.
Filters Tab

The Filters Tab is a component of the Content Manager that enables you to filter files that are displayed.
The Filters Tab enables you to use preconfigured criteria to manage files that are displayed.
You can filter files using the following criteria:
Field Description
Search Enter a search term. For example, only display files that contain the same word(s). Using the Search bar in the navigation will lead to the keyword search. You can also use the Search field to update a search.
Last Modified Select a date range to filter files last modified within a specific range.
Created Select a data range to filter files created within a specific range.
Needs Attention Select to filter files that need your attention. For example, only display files that are not valid, contain broken links, or contain open comments.
Owned by Select users to filter files owned by specific users.
Locked by Select all or specific users to filter files locked by all user or specific users.
Status Select to filter files based on the workflow status. For example, only display files that are obsolete, need reevaluation, in progress, in review, or approved.
Content Type Select to filter files based on the content type. For example, only display concept, task, or reference topics.
Metadata Select to filter files based on metadata. To learn more about metadata, see Creating a Metadata Category for Taxonomy Metadata.
Note:Available options vary based on your configuration.

Integrated Search and Navigation

The Content Manager uses an integrated search and navigation system to browse, filter, and search files.
The integrated search and navigation enables you to browse, filter, and search files that are displayed in the Content Manager .
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Search bar

The Search bar enables you to search for words from anywhere in easyDITA. The Search bar uses a ‘type ahead’ system that displays results as you type. It displays the top six matches based on the file name or title.
Entering a search term opens the Filters Tab in the Content Manager .
By default, all files in the repository are searched through. You can narrow the search scope from all folders to a specific folder or collections.
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Search Using the Browse and Filter tab

The Content Manager contains a Browse Tab and Filters Tab, which enable you to browse and filter files that are displayed in the file listing.
Use the Browse Tab to navigate to specific folders.
Switch to the Filters Tab to narrow the files displayed during a search. Files are filtered based on the folder you are in and the preconfigured filter criteria selected.
For example, using the Browse Tab, you can navigate to the Documentation folder. Then you can use the Filters Tab to only display maps in the Documentation folder.
Note:Available options vary based on your configuration.
Lock Handling

easyDITA’s lock handling allows you to open and close files without having to manually lock or unlock files each time.
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easyDITA’s lock handling system automatically locks a file once a user opens it for editing. Once a file is locked, other users cannot open the file for editing. A locked file can only be previewed by other users. This ensures a strong auditing trail to track and associate changes made to a file. When the file is closed, the lock is automatically released.
Note:If you’re an Administrator, you can force unlock files locked by others.
When a file is locked, a lock icon displays in the file listing to indicate that the file is locked. Hovering over the icon displays who the file is locked by.
Tip:You can use the Filters Tab to view all files locked by you or a specific user.  
Recent folder Folder

The Recent folder folder in the Content Manager displays your recently modified files. With a view into recently modified files, you can easily keep track of your recent activity and jump back to what you were working on last. The Recent folder folder displays your most recently modified files at the top.
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Files display in the Recent folder folder when you:
  • Open and edit a file
  • Change the name of a file
  • Change the metadata of a file
  • Change the status of a file
  • Move a file
You can access your Recent folder folder by clicking Recent folder in the Browse Tab.