Table of Contents
User Guide
Releases
Releases Overview
The Releases feature archives content at a specific point in time, which can then be downloaded, branched, and published.
Creating a Release
Use the Releases Tab in the Resource Viewer to create a release and archive content in its current state.
Viewing a Release
Use the Releases Tab in the Resource Viewer to view a release.
Downloading a Release
Use the Releases Tab in the Resource Viewer to download the source files for a release.
Branching a Release
Use the Releases Tab in the Resource Viewer to branch a release.
Localizing a Release
Use the Releases Tab in the Resource Viewer to localize a release.
Depreciating a Release
Use the Releases Tab in the Resource Viewer to depreciate a release that is no longer the latest release.
Releases Overview

The Releases feature archives content at a specific point in time, which can then be downloaded, branched, and published.
The Releases feature is a method of versioning that enables you to archive content for each new version or milestone. A release is an archive of content at a specific point in time. Releases cannot be modified; they are permanent and unalterable archives. Let’s look at an example.
Your company needs to track a documents progress at the end of each month. You can create a release to record the content progress. Creating a release archives the content at its current state (in this case, its state at the end of the month).
The released version is stored with the original file as an unalterable archive. You can continue to edit the original document normally. And if you need to view or generate output for the released version you created, you can. Think of releases as snapshots of the content.
Use the Releases Tab in the Resource Viewer to create, download, branch, publish, and depreciate releases.
Creating a Release

Use the Releases Tab in the Resource Viewer to create a release and archive content in its current state.
You’re in the Content Manager and want to create a release for a topic or map.
  1. Right-click a topic or map and select Releases.

    Expected Result
    The Releases Tab in the Resource Viewer displays.
  2. Click Create Release.

    Expected Result
    The Publish Release window displays.
  3. Enter a release name and notes.
  4. Click Publish Release.Releases Tab
A release is created for the topic or map and listed in the Releases Tab.
Viewing a Release

Use the Releases Tab in the Resource Viewer to view a release.
You’re in the Content Manager and want to view a release.
  1. Right-click a topic or map and select Releases.

    Expected Result
    The Releases Tab in the Resource Viewer displays.
  2. Click View.

    Expected Result
    The release name and released content display in the Resource Viewer.

    Releases TabBranching Tab

  3. Do any of the following:

    1. To navigate the topics, click a topic in the navigation pane.

      Step Information
    2. To navigate backwords or forwards, click Previous or Next.

      Step Information
You are viewing a release.
Downloading a Release

Use the Releases Tab in the Resource Viewer to download the source files for a release.
You’re in the Content Manager and want to download the source files for a released topic or map.
  1. Right-click a topic or map and select Releases.

    Expected Result
    The Releases Tab in the Resource Viewer displays.
  2. Click Download Source (zip).
  3. Click Save.
The source files for the release are downloaded as a zip folder to your computer.
Branching a Release

Use the Releases Tab in the Resource Viewer to branch a release.
You’re in the Content Manager and want to branch a released topic or map.
  1. Right-click a topic or map and select Releases.

    Expected Result
    The Releases Tab in the Resource Viewer displays.
  2. Click Branch.

    Expected Result
    The Create New Branch window displays.
  3. Do one of the following:

    1. To create a new branch, enter a new branch name.
    2. To merge the release into another branch, select the branch.
  4. Click Save.

    Expected Result
    A dialog displays.
  5. Click OK.
The release is branched.
Localizing a Release

Use the Releases Tab in the Resource Viewer to localize a release.
You’re in the Content Manager and want to localize a release.
  1. Right-click a released file and select Releases.

    Expected Result
    The Releases Tab in the Resource Viewer displays.
  2. Click Localize.

    Expected Result
    The Localization Manager interface displays.
  3. In the New Localization Job drop-down menu, select Source Package and click Go.

    Expected Result
    The New Localization Job screen displays.
  4. Complete the following fields:

    1. To add notes to a project that will display in a TXT file, in the Project Notes field, enter any notes you have for the localization provider.
    2. To modify the Manager, enter or select a user.
    3. To include all resources in the source package, in the Include drop-down menu, select All Resources.
    4. To only include resources that have been modified, in the Include drop-down menu, select Only Changed Resources.
    5. Click Add Locale and select as many locales as you want.
  5. Click Save.

    Expected Result
    The localization job displays. The Project Notes, Manager, and Locales are displayed.
  6. Click Download Localization Package.
The localization job for the release is created and the source files are downloaded. You can send the file out for localization. Once the localization is complete, upload the file.
Depreciating a Release

Use the Releases Tab in the Resource Viewer to depreciate a release that is no longer the latest release.
Note:You must be an administrator to perform this action.
You’re in the Content Manager and want to depreciate a release.
  1. Right-click a topic or map and select Releases.

    Expected Result
    The Releases Tab in the Resource Viewer displays.
  2. Click Depreciate this Release.

    Expected Result
    The release is depreciated and the release information is hidden.
The release is depreciated.